National Seminars Group
National Seminars Group presents

Document Retention & Management for HR Professionals On-Site Training

This on-site training class is also available as Public Schedule Seminar.

Attend this one-day seminar and discover what the law says about what you MUST keep … what HR experts say you SHOULD keep … and how long you need to keep it before getting rid of it.

Course Description/Agenda

Program Description

Always Be 100% Certain What Documents You Can Throw Away – and When!

A sound document-retention policy isn’t just a necessity these days, it’s mandatory! As an HR professional, you know that the sheer volume of paperwork that you contend with is overwhelming at best and uncontrollable at worst. And if just one important document is misplaced, misfiled, or unintentionally destroyed, your company could end up on the wrong side of a lawsuit. And you’re the one who will have to explain what happened.

So what do you do to make sure every single piece of critical documentation is handled flawlessly?

Attend this seminar. In just one day, you will learn how to identify important documents, dispose of the unimportant ones that threaten to bury you under a paper blizzard, and comply with even the most complex federal records-retention mandates. After spending a day with us, you’ll be able to answer the following questions about every document that passes through the HR department:

  • Is there a legal requirement for keeping this document?
  • Can the document serve another purpose that I may need, years down the line, after its original purpose is finished?
  • What happens if I can’t locate the document when I need it?
  • Can I reliably reproduce the document from another source if I need it?
  • How long should I keep this document if I think its usefulness is over – and how can I know that for sure?
  • In what form must a document be stored? Electronically? In its original paper form?
  • My company is having storage space issues, but I’m not sure that I can get rid of any of these documents. What can I do?

Don’t make assumptions about your documentation protocols that could land you in court!

Enron … Arthur Anderson … Merrill Lynch … to varying degrees, the actions of companies like these have forever altered the way everyone must maintain, protect, and dispose of documentation. And any good corporate lawyer will tell you that it doesn’t take a case of gross negligence on your part to get you and your company in hot water.

Join us for this fast-paced, one-day HR workshop that will answer any question you could have about document retention and records management. Quite simply, it’s six hours of training that can literally save your company thousands of dollars in lost productivity – or potentially millions of dollars in fines and penalties.

It’s training created for HR Professionals – by HR Professionals!

We guarantee that this training is created just for you – the busy HR professional who cannot possibly keep up with every change in documentation policies. The strategies you learn here will help you streamline your documentation process … gain complete control over your records management … ensure that you never lose or destroy another important document ever again. Enroll today in this critical, must-have training!

What You'll Learn

  • How to handle documentation and retention in today’s electronic age
  • Under what circumstances e-mails must be protected and kept as legal documents
  • How HIPAA, ADA, the Civil Rights Act, FMLA, and other federal legislation will affect your documentation responsibilities in 2006 and beyond
  • How to protect your organization in the emerging field of E-Risk Management
  • Can you be held liable for the WAY you destroy documents? You bet!
  • And much, much, more!

Who Should Attend?

Anyone in Human Resources who touches any piece of paperwork, contracts, employee records, or benefit records; everyone from the director to the newest staff member should take this course. Small- business owners and office managers who perform HR duties will find this training invaluable, too!

Workshop Agenda

The Changing and More Vital Role of DRPs in the United States Today

  • Why every company – no matter how large or small – must have an effective DRP these days
  • How to determine if your company’s document retention policy (DRP) is air-tight, good, ok, or “ugh”
  • Real-world court cases that provide vivid proof of the need for an effective DRP
  • Your company needs a “document manager” to run its DRP. Are you, as an HR professional, the best equipped to do it? And if so, how do you convince everyone else?
  • Do you know what constitutes a “document” in the eyes of the law? You’d better be sure!
  • How to get your people to treat documents with the attention and care that they should

Fundamentals of an Effective Document Retention Policy

  • Steps you need to take tomorrow if you DON’T have a formal documentation policy
  • Steps you need to take if your current DRP is inadequate or needs a major overhaul
  • Which employment law and benefit administration gray areas cause the most document-retention mistakes for HR professionals
  • Why HIPAA has become HR’s 800-lb Gorilla when it comes to document retention
  • HR-specific liability problems from poor record-retention policies
  • How other HR departments successfully keep, manage, and properly destroy records and documents in a world of over 45,000 federal and state regulations

Specific Documentation Situations HR Professionals Deal With Daily

  • How to be the company “watchdog” without creating ill will or stepping on toes
  • Payroll paperwork and records retention
  • Contracts and other formal legal documents (tax records, patents, trademarks)
  • A step-by-step guide to maintaining employee records and a cheat sheet look at how long you must keep them before destroying them
  • Roundtable Discussion: An all-encompassing look at Sarbanes-Oxley and how it is affecting HR departments across the country
  • How much should you be concerned with another department’s ability to maintain records that you may or may not have direct control over (i.e. OSHA recordkeeping, customer information, sensitive corporate information)?

Living Compliantly in a “Paperless” World

  • How the “paperless office” is affecting the way HR keeps records
  • The perils of maintaining e-records and documents
  • Is that e-mail your CEO sent important enough to keep? Find out when you should care – and when you can hit the delete button.
  • Why you need to involve your I.T. department when you develop your DRP
  • Why your computer’s delete button isn’t really a delete button when it comes to document maintenance
  • How concerned does HR need to be about your company’s Web pages if you’re selling products online? VERY!!!

SPECIAL SECTION: Protecting Your Company From Liability and Lawsuits

  • Setting up your document-destruction schedule – what do you destroy and when?
  • Why many HR professionals mistakenly think HOW they destroy their documents is less important than WHAT they destroy or WHEN
  • Building safeguards into your DRP that drastically reduce the risk of something critical getting destroyed
  • Case studies and court rulings on companies that didn’t follow the rules – either accidentally or intentionally
  • A legal eagle’s advice on what to do when you and your company are hauled into court
  • How to maintain your DRP and keep it effective, long after you’ve set it up


More Seminar Information

National Seminars Group
National Seminars Group

Delivery Method

On-Site Training On-Site Training

Also Available As

Seminar Seminar

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